Heritage Park Facilities Rental Application Form

Facility Rental Information

A. Rental Fees

1. All fees are based on a four-hour minimum usage of the facility, including setup, breakdown and cleanup. LESSEE IS RESPONSIBLE FOR FURNISHING ALL TABLES AND CHAIRS. One Hundred and five dollars ($105.00) per each additional hour will be charged for time over the four-hour minimum. Final rental arrangements must be made no later than three weeks prior to the event.

 

 2. A $250.00 security deposit is required and must be paid at least 3 weeks before the event. The renter must leave the facility in the condition it was received and vacate premises by agreed time. All equipment used by the renter must be in place and accounted for before the renter releases the facility back to the City. All trash must be disposed of in the onsite dumpster. All missing or damaged equipment, and permanent fixtures, plus additional hours accrued at a $50/hr. minimum will be the responsibility of the renter at the fair market value which will be assessed against the $250 fee.

 

3. No alcoholic beverages are permitted in the building or surrounding area without an alcohol user agreement and an alcohol caterer approved by Cultural Services. The alcohol user agreement must be submitted and approved by the facility 3 weeks before the event. It is the renters’ responsibility to inform their guests before the event of all rules governing alcohol use.

 

4. A $200.00 non-refundable initial deposit and a completed rental application are considered a valid rental. This fee will reserve the date and time of the rental and is non-refundable if the renter cancels. If the renter reschedules the event, the $200 fee will transfer to the new rental date. (Deposit will only be refunded if Cultural Services cancels date or due to a natural disaster.)

5. Balance of rental fee is due 3 weeks prior to your event and at this time, applicants are required to update information and confirm their rental agreements. If final balance is not paid by the due date, the event will be cancelled. No refund will be made after this date and applicants will be billed for the remainder of the balance.

 

6. Final arrangements or Reservations (time of event, total hours needed, etc.) must be made three weeks prior to the event. Any changes after this date will result in an additional charge of $100.00. Changing the date of the event at any time will result in a $80.00 charge. If more than 250 guests are invited, lessee must arrange to hire a cleaning crew.

 

 7. A Cultural Services staff person will be on duty during the event and will be responsible for opening the facility and locking up. Staff is not responsible for setting up/taking down chairs or tables, playing music in any form, working with a DJ, etc. All parties are responsible for setting up, taking down, tables/chairs, cleaning kitchen, clearing off all tables and taking down all decorations and deposing all trash into the facility dumpster within the time agreed upon. There are no verbal agreements.

 

 8. The kitchen facilities are to be used for approved caterers or self – catered events. Electrical outlets can be used to heat pre-made food and the counter space is for storing and meal preparation. Use of kitchen appliances is NOT permitted (stove, oven, microwave, and refrigerator).

1. All applicant(s) must be 21 years old.

 

2. Applications are required to be submitted at least two months prior to rental date and no more than one year prior to rental date.

 

3. The facilities are available for rent Monday through Friday after 5 p.m.; Saturday after 2:00 p.m. and all-day Sunday (schedule permitting). Earlier rental times will be permitted if no other events are scheduled. All events must be over by 11:30pm.

 

4. Applicant(s) must sign an indemnity form holding the City of Corpus Christi, its officers, employees, and guests, harmless against any and all liabilities. Applicant(s) must assume responsibility and shall reimburse Cultural Services for any damages to equipment, furniture, building or exterior features during their rental period. See A.2. above.

 

5. Applicant(s) may be required to provide special event liability insurance for public functions.

 

 6. Where alcohol is served, and any other event planned, renters are required to provide at least one peace officer present in uniform for the entire event.

 

7. A list of approved caterers will be available. If the event is self-catered, the lessee will be responsible for cleaning the kitchen and tables.

 

8. Throwing of rice is not permitted. Birdseed outside the facility is allowed. Fireworks (including sparklers) are prohibited, due to city ordinance.

 

9. Wedding rehearsals & photo sessions shall be considered an additional reservation at the standard rate of $105 per hour, Monday through Friday before 10 a.m. or Monday through Thursday between 4 p.m. – 6 p.m.

 

10. Applicant(s) are responsible for setting up outside rented or personal materials. Tacks, nails, and staples are not permitted for decorating, but tape or wire is allowed. The Parks and Recreation Department and Cultural Services staff are not responsible for lost or stolen items.

 

 11. Deliveries may not be made during regular operating hours; however, set-up is permitted only during rented time (tables, chairs, tents, decorations etc.). Applicant(s) will need to instruct caterers or outside services to deliver and pick-up all equipment, materials, and/or other items within the time agreed upon in the rental application or an additional charge may be added to the contract. Operating/Business hours are Mon.-Thurs. 9 a.m. – 5 p.m., Fri. 9 a.m. – 2 p.m.

 

 12. Acoustical musicians (mariachis, trios, vocalists) are allowed to perform inside the Galvan House. Amplified equipment (bands, etc.) are permitted only in the courtyard.

 

 13. Art exhibit and antique furnishings are not to be removed or relocated.

 

 14. Dancing is not permitted for indoor rentals at the Galvan House.

The City of Corpus Christi does not discriminate against individuals on the basis of race, color, national origin, sex, age, religion, political belief, genetic or disability. I have read and received a copy of this Heritage Park Facilities Rental Application Form. I also understand and will abide by the guidelines listed above.

Thank you for your interest.
You will receive a reply within three business days. If you have any questions,
please send an email to BreelynnS@cctexas.com or MichaelS6@cctexas.com, or call (361)-826-3414.

Corpus Christi Parks & Recreation - Cultural Services
1406 Martin Luther King Drive, Corpus Christi, Texas 78401      |      (361)-826-3414